Executive Assistant, Human Resources
District Office
8 hrs/day, 12 mos/year
Shenendehowa Central School District has an anticipated vacancy and is now accepting applications. The District is seeking culturally proficient individuals who actively foster an engaging environment where students can develop confidence in their own success consistent with the Shenendehowa Profiles.
Job Responsibilities
The Executive Assistant to the Chief Human Resources Officer provides high-level, confidential, and strategic administrative support to the CHRO and the Assistant Director of Human Resources. This position requires exceptional judgment, initiative, and the ability to work independently in a fast-paced environment. The Executive Assistant plays a key role in supporting general HR operations while also improving systems, streamlining processes, and ensuring compliance with required trainings and procedures. serves as a critical partner in managing sensitive personnel matters, recruitment coordination, and department-wide initiatives.
Responsibilities may include:
- Provide high-level support to the CHRO and Assistant Director of HR, including complex calendar management, scheduling, meeting coordination, and preparation of confidential materials.
- Draft, edit, and format sensitive correspondence, reports, and presentations for the Board of Education, district leadership, and staff.
- Support day-to-day HR operations, including ordering supplies, managing vendor requests,
- Maintain and manage HR data, records, and tracking systems to ensure accuracy, accessibility, and compliance.
- Manage confidential information with the highest level of discretion and professionalism.
- Coordinate job postings, recruitment timelines, employee orientation, recognition programs, onboarding, and offboarding in collaboration with HR Specialists.
- Assist with creative recruitment initiatives, including job fairs, outreach efforts, and recruitment events.
- Maintain complex personnel files, job descriptions, and tracking systems to ensure accuracy and legal compliance.
- Assist with the planning, coordination, and documentation of employee recognition programs, including the District’s 25-Year Club and Tenure Reception.
- Act as a liaison between HR leadership and other departments, administrators, legal counsel, and external partners as directed.
- Develop and maintain internal documentation templates and identify ways to streamline HR workflows, and standardize procedures.
- Coordinate mandated annual training requirements, certifications, and workplace violence response protocols.
- Additional duties as assigned.
Compensation & Benefits
Salary: $65,000 - $75,000/yr, commensurate with experience
Management Confidential
Qualifications
Associate’s degree in human resources, business administration, or related field and five (5) years of experience providing executive-level administrative support and managing confidential matters. Bachelor’s degree and two (2) experience in human resources, education, or a public-sector environment, preferred.
Application Deadline – February 17, 2026
Anticipated Start Date – March 11, 2026
*THIS WILL BE A PROVISIONAL APPOINTMENT* In order to be appointed permanently to this competitive position the individual must take the Saratoga County civil service exam for the job classification of Executive Assistant and be reachable on the resulting Saratoga County civil service list.
All eligible internal applicants must apply through SchoolFront.
All interested external applicants must register and apply through RecruitFront.
For more information, please visit our website at www.shenschools.org. If you need additional assistance in applying for this position through RecruitFront please refer to the Applicant Training Videos or reach out to the Office of Human Resources at (518) 881-0650 for support.
Shenendehowa Central School District is an equal opportunity employer. It does not discriminate against applicants or employees on the basis of age, race, creed or religion, color, national origin, sexual orientation, military status, gender, disability which can be reasonably accommodated without undue hardship, genetic predisposition or carrier status, marital status or any other classification protected by law.